Resident Research Travel Program
Up to $1000 of travel funding will be offered by the Resident Research Travel (RRT) Program to UCSF full-time residents (or equivalent clinical trainees) to present their clinical or translational research at a clinical or scientific conference. This work must have been completed during residency and resulted in a scientific abstract. It is anticipated that projects will have matching funds provided by the resident's home department or their research mentor. The funds may be used for qualified research expenses as defined by official UCSF policy, including conference enrollment fees, travel, food, and lodging expenses for the award recipient to present the project as well as poster creation fees. Salary support and entertainment are not permitted. Priority for funding will be based upon the quality of the completed research and the potential to advance the applicant's research career. Previous awardees may not apply and residents may not submit multiple proposals.
RRT Requirements and Restrictions
- Must be a full-time UCSF resident from any department in the Schools Dentistry, Medicine, or Pharmacy at the time funds are awarded and the travel is to be completed. Students and fellows are not eligible.
- Funding is restricted to one resident per abstract. Priority funding will be given to the first author. If the first author is unavailable, another resident author may apply for funding if presenting in their place.
- Strongly recommended applicants have completed the DCR (Designing Clinical Research) course or equivalent didactic training (e.g. MPH or PhD in Epidemiology).
- Awardees are expected to present the results of their work at the CTST-sponsored Resident Research Symposium (RRSy) scheduled every year in May.
- Projects must be hypothesis driven; clinical vignettes are not allowed. Reports of medical education or quality improvement initiatives should be submitted only if rigorous research methods are used to assess outcomes, research results are presented and interpreted, and results are expected to be generalized to a larger population beyond the initial site of implementation.
- Applicants must provide a letter of support from a faculty mentor, department chair, or program director that ensures funding for the remainder of expenses for the resident for travel.
- Research must be already submitted and accepted to the conference at the time of the application.
- Awardees must submit written documentation of the presentation time and date and retain appropriate receipts prior to reimbursement of funds.
- Funds must be used for the travel expenses detailed in the application.
- Reimbursement is not available for travel completed prior to award date.
- Must use the travel award funds within 6 months following the award.
- For this competitive award program, priority will be given to abstracts that have been accepted at a national scientific meeting or have been selected for oral or plenary presentation.
Application
There is no deadline for this application. However, please be advised that an application must be submitted by the 20th of the previous month for consideration the first two weeks of the following month. Travel should occur after the 15th of the following month at the earliest and no more than six months out at the latest. For example:
- Feb 20: Application due for presentations occurring any time from Mar 15 to Sep 15.
- First two weeks of Mar: Any applications received by Feb 20 will be reviewed.
- Mar 15 to Sep 15: Any applications that are awarded are for travel to present within this timeframe.
Documents Required to Apply: Please collect before completing the online application. Only PDF versions of the following documents will be accepted:
- Conference Abstract: An abstract you have submitted.
- Submission Form: Print a PDF copy of the page you submit (once you’ve filled it out) or an email confirmation of your submission.
- Acceptance Form: The form or letter back from the conference at which you are planning to present stating your presentation has been accepted.
- Letter of Support: A brief letter from your Mentor, Program Director or Department Chair stating they support the proposal request and if an award is made, that they will provide funds for the remainder (of no more than a matching $1000) of your proposed travel expenses (after the first $1000 the award provides). If your proposed travel expenses total $1000 or less, then just a general letter from your Mentor, Program Director or Department Chair that they support your proposal request. Please have them write it on institution letterhead and include name, title, school, and department. Letter writer should provide applicant with a copy to upload.
- DO THIS BEFORE COMPLETING AND SUBMITTING YOUR APPLICATION: In addition to these documents, you will need to supply the following Department Finance Information: Administrator First and Last Name, Administrator Email Address, Fund (must be 5018 – any other Fund will result in the application NOT being funded, UCSF Controller's Office only allows transfers from Fund 5018 to Fund 5018), Department ID, Project, and Function. Optionally, you may also supply an Activity Period and/or a Flexfield. Your Department Finance Administrator is the person in charge of managing funds for the person, department or program promising to match funds in your Letter of Support. Please ask the person supplying your Letter of Support for their finance administrator. Please then work with the finance administrator for the other info listed above.