Curriculum

Courses

PhD students are required to spend six quarters in residence and generally to take 8-12 units per quarter. Applicants can take advantage of UCSF’s strengths in biomedical and clinical research as part of our transdisciplinary approach to training and research.

Students are expected to develop expertise in epidemiologic theory and methods, biostatistics and a third area (i.e., not epidemiology or biostatistics) designated by the student that is relevant to their research interests (e.g., demography, anthropology, oncology, behavioral science, virology). To accomplish this, doctoral students will take a series of advanced doctoral level courses during their first two years in the PhD program.

A student, in consultation with their advisor(s), decides which thematic area to follow and which courses to take. Doctoral students will generally take courses offered in the School of Medicine and other UCSF professional schools. Course opportunities also exist at UC Berkeley and Stanford.

Sample 4-Year Plan of Study

Year 1
Fall	Winter	Spring
BIOSTAT 200 — Biostat I (3) EPI 203 — Epi Methods I (4) EPI 204 — Clinical Epi (3) EPI 270 — PhD Seminar (1)	BIOSTAT 208 — Biostat II (3) EPI 207 — Epi Methods II (3) EPI 270 — PhD Seminar (1) Elective Course	BIOSTAT 209 — Biostat III (3) EPI 265 — Epi Methods III (3) EPI 270 — PhD Seminar (1)
Year 2
Fall	Winter	Spring
BIOSTAT 210 — Biostat IV (2) EPI 270 — PhD Seminar (1) EPI 297 — Research Team Rotation (4)	EPI 258 — Grant Writing (F31 preparation) (3) EPI 270 — PhD Seminar (1) EPI 296* — Educational Apprenticeship (1-4) Elective Course	BIOSTAT 215 — Causal Inference (3) EPI 270 — PhD Seminar (1) EPI 297 — Research Team Rotation (4)
Year 3
Fall	Winter	Spring
EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)	EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)	EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)
Year 4
Fall	Winter	Spring
EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)	EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)	EPI 299D — Dissertation (8) EPI 270 — PhD Seminar (1)

* Educational Apprenticeship may be in any quarter during Year 2
 

Research Team Rotations

Research Team Rotations provide extensive specialized experiential training with a specific deliverable (e.g., survey instrument, statistical plan, manuscript) which differentiates them from independent studies.

Students are required to complete two quarters of Research Team Rotations (four units each), similar to the Lab Rotation requirement in other established PhD Programs at UCSF (e.g., BMS, BMI and PSPG). The objectives of these Research Team Rotations are for students to have the opportunity to:

• Apply concepts taught in formal classes;
• Learn practical aspects of leading research projects and public health initiatives, including how to work within a research team or group;
• Acquire exposure to areas of research other than your primary area and establish broader expertise and understanding of epidemiology;
• Launch projects with potential for developing into dissertation research topics;
• Decide on a Research Advisor, if not already identified.

Research Team Rotations insert students into active research teams at UCSF or affiliated institutions. Rotations outside of UCSF affiliates may be appropriate based on the student's goals and research interests, provided appropriate mentorship is available. Students are apprenticed under a specific member of the research team (the Rotation Director), who manages and is responsible for their experience. The goal for the Rotation Director is to provide author-level involvement (i.e., participation in research at a level justifying future inclusion as an author on a subsequent publication) for the student, and to help define this involvement such that, at the end of the rotation, the student is expected to have produced a specific deliverable.

Educational Apprenticeship

Students are required to participate in one educational apprenticeship (EA) in a DEB course. This experience must be complete before the student may advance to candidacy, typically completed in year two of the program. In most cases, students serve as an EA in a course they completed in the first second year. EAs help further students’ skills in specific areas under the tutelage of experienced faculty, which in turn prepares them for future educational roles, including as faculty.

Qualifying Examination

After completing required coursework, students prepare for and complete their qualifying examination in order to advance to candidacy. The qualifying examination has two parts: 1) a "Core” section that will assess mastery of core epidemiologic methods, and 2) a dissertation prospectus and oral defense.

Per the UCSF Graduate Division, the purpose of the academic doctoral program is to prepare students to be professional in, and contribute to, their discipline. There are two key benchmarks en route to the doctoral degree. The first is to pass the qualifying examination. The second is to successfully complete the dissertation.

The objective of the qualifying examination is twofold: first is to determine that the student is able to undertake the work of the dissertation, and second is to assess the student’s mastery of the factual information, the theoretical concepts, and the methodological approaches in their field.

The qualifying examination provides evidence that the student is able to:

• Critically read, understand, and evaluate current literature in the discipline;
• Integrate and synthesize ideas within the field;
• Demonstrate comprehensive knowledge of the literature in the field;
• Critically evaluate empirical evidence;
• Demonstrate a comprehensive understanding of methods critical to scholarship in the field; and
• Communicate clearly and effectively to specialist and non‐specialist audiences.

Dissertation

The dissertation is the final and most important step in a program for the doctoral degree. It should be a work of independent research, which makes an original contribution to knowledge in the student’s academic discipline and should be of sufficient depth and quality to be published. Analyses for dissertation work should not have begun prior to the formation of the Dissertation Committee. 

The goal for the dissertation is to have students conduct original epidemiologic/translational research that will produce publishable results. Students are strongly encouraged to carry out primary data collection for at least one component of their dissertation research or seek involvement in a primary data collection initiative via a research rotation. Students are expected to have had experience in all of the key phases of epidemiologic research (e.g., conceptualization of the question; critical review of the existing literature; preparation of a grant proposal; collection, management, and analysis of epidemiologic data; and writing of one or more manuscripts for publication) and students will have been tested on these essentials in their qualifying examinations.

Given the approval of their Dissertation Committee, doctoral candidates will produce three (or more) publishable first authored articles based on their doctoral student research. If one or more of these papers has already been published before the dissertation is filed, the Graduate Division requires that all co-authors of the paper give written permission for the paper to be submitted as part of the dissertation. Research completed and scientific papers written before the student has entered the doctoral program cannot be used as a part of the PhD dissertation under any circumstances.

Policy on Student Progress

Requirements, Notification, Remediation, and Review

 

1. Criteria for satisfactory academic progress

The policy regarding satisfactory academic progress in the Epidemiology and Translational Science PhD program is as follows:

First- and Second-Year Students 

First- and second-year students meet with their graduate advisers once a quarter. Student progress is assessed at the end of the year on the basis of course grades and rotation reports, plus additional comments from course directors and advisers about students who might be struggling.

Second-year students who have completed all required coursework and have a cumulative GPA of 3.0, are eligible to take and must pass a two-part qualifying examination (QE) starting in June (at the end of spring quarter). Part I of the QE will assess mastery of core epidemiological methods, and Part II will establish a level of expertise related to the student’s area of concentration. Part I of the QE is taken over one day with six testing hours at a computer with no internet connection or other resources and covers the following competencies: 

• Study design and sampling
• Measurement and validity
• Bias (e.g., confounding, selection bias, information bias and random error)
• Statistical analysis
• Surveillance, outcomes and cost-effectiveness

Students who pass Part I of the QE may then take Part II, which consists of topic-specific expertise questions prepared by the student’s QE committee. Students may start Part II of the exam at any point within three months of successfully completing Part I of the QE, and will have two weeks to complete the open-book, take-home, four-question exam. The chair of the QE committee shall report the results of the qualifying exam, upon successful (passing-grade) completion of Parts I and II, to the Graduate Division via the Admission to Candidacy form. Provided that the student’s QE results have been confirmed by the graduate admissions dean and that all requirements have been met, the student may then advance to PhD candidacy. Students who do not pass the qualifying exam may retake the exam the following year.

Third-Year Students and Beyond

Students will select a dissertation adviser and nominate faculty for the dissertation committee consisting of at least three faculty Academic Senate members within one academic year of passing their qualifying exam. The goal of the dissertation is for the PhD candidate to have conducted original epidemiologic/translational research that will produce publishable results. With dissertation committee oversight, the doctoral candidate is required to produce three (or more) publishable first-authored articles subject to the approval of the dissertation committee. The student should expect to meet with the committee, at a minimum, once for each paper (a minimum of three times for a three-paper dissertation format). At least one paper should be submitted to a peer-reviewed journal by the time of dissertation completion. The role of the dissertation committee and the research adviser (committee chair) is to oversee the development of the dissertation. The dissertation committee supports students with feedback and guidance throughout the process with the most interaction expected to be between the student and adviser/committee chair. In addition to completing the dissertation, students are expected to complete all PhD degree requirements within two years of having completed the qualifying exam.  

Unsatisfactory progress indicators include the following:

• Falling below a 3.0 GPA
• Failing grades in any course
• Unsatisfactory work in the research group (rotation or dissertation, as reported by the PI or dissertation adviser)
• Unprofessional conduct in the research group (rotation or dissertation, as reported by the PI or dissertation adviser)
• Failing the qualifying exam the first time
• Disciplinary problems and other conduct and professionalism infractions that fall within the scope of UCSF’s Code of Conduct.

2. Process by which failing students will be notified and remediated

Students whose progress is unsatisfactory (according to one or more of the criteria listed above) will be notified and will meet with the adviser and the program director to develop an individualized remediation plan to address the deficiencies. This meeting results in a memorandum of understanding that clearly outlines specific steps and associated deadlines that the student must fulfill in order to receive a satisfactory report. The report is then signed by the following parties: the student, the PhD dissertation adviser (or graduate adviser if no PhD thesis advisor has been chosen) and the program director. At this point, the report is filed in the student’s academic file within the program and the assistant dean for graduate programs is notified.

Should a student be unable to fulfill the expectations according to the timeline outlined in the letter, the student will be subject to dismissal from the program. The process for in-depth review of a student’s eligibility for dismissal will follow the UCSF Divisional Procedure for Student Grievance in Academic Affairs, section 4.0, and will be conducted by the following in-depth ETS PhD Program Ad-hoc Committee:

• Student’s adviser and/or dissertation committee chair
• Program director
• One uninvolved DEB faculty member
• One PhD Program Steering Committee member selected by the program director

Epidemiology and Translational Science (ETS) Bylaws

UCSF Graduate Program Epidemiology and Translational Science (ETS) Bylaws_APPROVED 11172022